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Reorganization of volunteer tasks
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== Goals == * Greater outreach to people not "the usuals" * Greater relevance to people in 2014 |
== Volunteer Jobs == === Jobs to be done now === * Proofread the brochure: look at sfdkw-brochure-v07-installer.pdf on our organizing page. This is especially helpful if you are presenting something. Here is the organizing page: http://wiki.softwarefreedomday.org/2014/Canada/Kitchener/TWC/TWCOrganizingPage === Jobs to be done in the next few days === * Create a Facebook event for SFD. We already have a Facebook page here, but an event would allow us to invite our friendslists. Bob: could you do this? If not, could you find a Facebook user to help you? Maybe Charles? * Help publicize the event by posting to different online and offline events listings. See "Publicity" section for list. === Jobs to be done soon (in the next week) === * Finalize the brochure and print it. * Fold the brochure. I am wondering whether we can get together a group of volunteers to help with folding on Monday at 6pm or so. Who would be able to help with this? * Distribute posters and brochures. You can pick up some colour printouts of the poster from Charles at Computer Recycling (66 Queen Street) now. Brochures will hopefully be available Tuesday night. We have 100 posters printed, so although we do not want to be frivolous we can distribute posters widely. * Once the Facebook event is up, send invitations to your friends and others who might be interested in attending. * Get the word out to organizations like schools, libraries, Communitech, etc. === Jobs to be done soon (over the next couple of weeks) === * Help prepare machines for our Installfest. They need to be sorted and collected and cleaned out. This requires coming down to Computer Recycling. If people want we can organize a work party for this. * Collect materials for the Free Culture Disc. This can consist of music tracks, podcasts, or other audio provided that you genuinely like it and find it high quality. Laurel has a big list of free culture resources here: http://laurelrusswurm.wordpress.com/free-culture/ and find the music tracks of last year's disc here: http://wiki.softwarefreedomday.org/MusicSamplerSFD2013 * Compile a list of "best of breed" FLOSS for Windows and Mac, so that we can have it available for the Installfest. There is a list to start with here: http://www.theopendisc.com/ (which has not been updated for a few years, and is obsolete). * Prepare a list of resources that we can make into a leaflet. This can include references to other Free Culture and Free Software resources (online and especially locally) * Print out the "What is Free Software" and "What is Free Culture" PDFs from last year and glue them to bristol board. (I have these PDFs and can make them available.) * Design and print instructions for the installfest: what people have to do in order to build a machine and get GNU/Linux on it. (We will probably have a few different options here.) * Design a label for the Free Culture disc and arrange to print labels (we have some labels and can purchase some more). * Burn a bunch of Free Culture Discs (and maybe some software discs) and get labels on them, once the Free Culture Disc exists. * Help get networking and computer equipment (maybe laptops) ready for the workshops === Jobs to be done shortly before the event === * Prepare signage to direct people to the correct locations for different activities === Jobs to be done during the event === * Set up before the event: preparing rooms, setting up A/V equipment, hanging up signs and banners, laying out snacks, setting up giveaways. * Greeters: we need some people to greet people in the different areas, help people find the activities they want to attend, take tallies, and keep an eye that people are not wandering into inappropriate places. We probably need at least a couple of greeters. * Timekeeper and A/V person for the presentations: somebody needs to keep the presentations on schedule (shaking the "Danger tamborine" if necessary) and make sure that the recording equipment is working (we hope to record many of these presentations to post later). * Installfest volunteers. We may need lots of these to help people put together computers and install distributions. We will probably have some quicker automated installation methods, but some people will also want to install weird things, or install normal things the long way. * Teardown at the end of the event. == Publicity == * Mailing lists where the posting would be relevant * Downtown Kitchener calendar * The Record "Nightlife" section * The Community Cord * Mailing lists * Poster boards at KPL * Good Work News at TWC * CBC * CTV * Rogers TV * Conestoga College (they found out about us last year) * Facebook event * Facebook page -- Done! [[https://www.facebook.com/sfdkw|SFDKW]] * Twitter feed -- Done! [[https://twitter.com/sfdkw|@SFDKW]] * Fediverse -- Done! [[http://sn.jonkman.ca/sfdkw|@SFDKW@sn.jonkman.ca]] * Poster (Inkscape format): [[attachment:sfdkw-poster-v10.pdf]] [[attachment:sfdkw-poster-v10.svg]] * Brochure (Scribus 1.4 format): [[attachment:sfdkw-brochure-v07-installfest.pdf]] [[attachment:sfdkw-brochure-v07-installfest.sla]] |
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What are the "asks" for these organizations? * Presentations? * Sponsorships? (for what?) |
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== Publicity == * The Record "Nightlife" section * The Community Cord * Mailing lists * Poster boards at KPL * Good Work News at TWC * CBC * CTV * Rogers TV * Conestoga College (they found out about us last year) * Facebook page -- Done! [[https://www.facebook.com/sfdkw|SFDKW]] * Twitter feed -- Done! [[https://twitter.com/sfdkw|@SFDKW]] * Fediverse -- Done! [[http://sn.jonkman.ca/sfdkw|@SFDKW@sn.jonkman.ca]] * Poster (Inkscape format): [[attachment:sfdkw-poster-v10.pdf]] [[attachment:sfdkw-poster-v10.svg]] * Brochure (Scribus 1.4 format): [[attachment:sfdkw-brochure-v07-installfest.pdf]] [[attachment:sfdkw-brochure-v07-installfest.sla]] == Things We Need == * A good venue (TWC and SJK are available. Are there better locations? The Tannery?) * CDs/DVDs * Snacks (probably TWC will pitch in) * ??? * 1-page leaflet for distribution in coffee shops and small restaurants == Topic Ideas == * Cryptoparty : LUKS, Enigmail, TOR browser bundle, GPG, keybase.io * Security and privacy in 2014 * Programming using FirefoxOS and Ubuntu Touch (Lloyd Carr) * Open Data and how to use it * The Maker movement * Open Source and Why Use It (Khalid) * Show "The Internet's Own Boy" movie about Aaron Swartz * Free culture disc again === Suggested Schedule === ||'''Time''' ||'''Presentations'''<<BR>>Queen Street Commons Cafe ||'''Workshops'''<<BR>>Working Centre Wright Room (2nd floor) ||'''Installfest'''<<BR>>Computer Recycling || ||10:00am || ||<|2>||<style="text-align:center" |12>Installfest || ||10:30am ||<style="text-align:center" |2>Making a Living with FLOSS<<BR>>Khalid Baheyeldin || ||11:00am ||<style="text-align:center" |4>Programming with Scratch|| ||11:30am ||<style="text-align:center" |2>Open Access Publishing <<BR>>Andrew !McAlorum || ||12:00noon || ||12:30pm ||<style="text-align:center" |2>Open Data<<BR>>Oriana Sharp, Mike Bolger || ||1:00pm || || ||1:30pm ||<style="text-align:center" |2>!RawTherapee<<BR>>Stefan Chirila ||<style="text-align:center" |4>Privacy and Security Tools|| ||2:00pm || ||2:30pm ||<style="text-align:center" |2>Inkscape <<BR>>Kyle Murphy || ||3:00pm || ||3:30pm || || || ||4:00pm ||<|4>||<|4>||<|4>|| ||4:30pm || ||5:00pm || ||5:30pm || |
* Bits and Bytes club |
SFD 2014 Kitchener-Waterloo: Organizing
Volunteer Jobs
Jobs to be done now
Proofread the brochure: look at sfdkw-brochure-v07-installer.pdf on our organizing page. This is especially helpful if you are presenting something. Here is the organizing page: http://wiki.softwarefreedomday.org/2014/Canada/Kitchener/TWC/TWCOrganizingPage
Jobs to be done in the next few days
- Create a Facebook event for SFD. We already have a Facebook page here, but an event would allow us to invite our friendslists. Bob: could you do this? If not, could you find a Facebook user to help you? Maybe Charles?
- Help publicize the event by posting to different online and offline events listings. See "Publicity" section for list.
Jobs to be done soon (in the next week)
- Finalize the brochure and print it.
- Fold the brochure. I am wondering whether we can get together a
- group of volunteers to help with folding on Monday at 6pm or so. Who would be able to help with this?
- Distribute posters and brochures. You can pick up some colour
- printouts of the poster from Charles at Computer Recycling (66 Queen Street) now. Brochures will hopefully be available Tuesday night. We have 100 posters printed, so although we do not want to be frivolous we can distribute posters widely.
- Once the Facebook event is up, send invitations to your friends and
- others who might be interested in attending.
- Get the word out to organizations like schools, libraries,
- Communitech, etc.
Jobs to be done soon (over the next couple of weeks)
- Help prepare machines for our Installfest. They need to be sorted and collected and cleaned out. This requires coming down to Computer Recycling. If people want we can organize a work party for this.
Collect materials for the Free Culture Disc. This can consist of music tracks, podcasts, or other audio provided that you genuinely like it and find it high quality. Laurel has a big list of free culture resources here: http://laurelrusswurm.wordpress.com/free-culture/ and find the music tracks of last year's disc here: http://wiki.softwarefreedomday.org/MusicSamplerSFD2013
Compile a list of "best of breed" FLOSS for Windows and Mac, so that we can have it available for the Installfest. There is a list to start with here: http://www.theopendisc.com/ (which has not been updated for a few years, and is obsolete).
- Prepare a list of resources that we can make into a leaflet. This can include references to other Free Culture and Free Software resources (online and especially locally)
- Print out the "What is Free Software" and "What is Free Culture" PDFs from last year and glue them to bristol board. (I have these PDFs and can make them available.)
- Design and print instructions for the installfest: what people have to do in order to build a machine and get GNU/Linux on it. (We will probably have a few different options here.)
- Design a label for the Free Culture disc and arrange to print labels (we have some labels and can purchase some more).
- Burn a bunch of Free Culture Discs (and maybe some software discs) and get labels on them, once the Free Culture Disc exists.
- Help get networking and computer equipment (maybe laptops) ready for the workshops
Jobs to be done shortly before the event
- Prepare signage to direct people to the correct locations for different activities
Jobs to be done during the event
- Set up before the event: preparing rooms, setting up A/V equipment, hanging up signs and banners, laying out snacks, setting up giveaways.
- Greeters: we need some people to greet people in the different areas, help people find the activities they want to attend, take tallies, and keep an eye that people are not wandering into inappropriate places. We probably need at least a couple of greeters.
- Timekeeper and A/V person for the presentations: somebody needs to keep the presentations on schedule (shaking the "Danger tamborine" if necessary) and make sure that the recording equipment is working (we hope to record many of these presentations to post later).
- Installfest volunteers. We may need lots of these to help people put together computers and install distributions. We will probably have some quicker automated installation methods, but some people will also want to install weird things, or install normal things the long way.
- Teardown at the end of the event.
Publicity
- Mailing lists where the posting would be relevant
- Downtown Kitchener calendar
- The Record "Nightlife" section
- The Community Cord
- Mailing lists
- Poster boards at KPL
- Good Work News at TWC
- CBC
- CTV
- Rogers TV
- Conestoga College (they found out about us last year)
- Facebook event
Facebook page -- Done! SFDKW
Twitter feed -- Done! @SFDKW
Fediverse -- Done! @SFDKW@sn.jonkman.ca
Poster (Inkscape format): sfdkw-poster-v10.pdf sfdkw-poster-v10.svg
Brochure (Scribus 1.4 format): sfdkw-brochure-v07-installfest.pdf sfdkw-brochure-v07-installfest.sla
Outreach
Some organizations to consider approaching:
- Communitech
- Open Data Waterloo
- KPL (is Makerbot FLOSSy enough?)
- WPL
- Cities: Kitchener, Waterloo, Cambridge, Guelph
- Computer Science Club
- School boards
- Chamber of Commerce
- Local tech companies (Google? Others?)
- Small business advisory board
- Bits and Bytes club
Want to help?
We also do some of our planning on mailing lists.
- Kitchener-Waterloo SFD-Planning list: Contact sfd at kwlug.org to get subscribed
Global SFD-Discuss mailing list