SFD 2013 HK planning

Summary

• Date: September 21, 2013
• Time: 1:30pm to 6pm
• Venue: Lim Por Yen Lecture Theatre, PolyU (N002, N114, N115)
• Objectives: To build awareness of Free and Open Source Software especially to colleges and universities.
• Target audiences: students and educators of colleges / universities.
• Target number of audiences: ~200

Organizers

• DFF
• PolyU

Actions

• [Mathieu] Ask Howard or someone for Ubuntu booth/track
• [Mathieu] Get back in touch with Amanda (or mer/sailfish?)
• [Pockey] Design and produce promotional items (posters, banners, tshirts, stickers, etc)
  • Done
• [pockey and fred] call for speakers
  • contacted Google, OLPC, Libreoffice, Joomla!, PolyU,
• [pockey] call for volunteers
  • Found student union contact and hkgolden
  • Master of ceremony: Michael Iannini (Founder of Beijing LUG)
• [pockey] call for sponsors
  • working in progress

  • contacted Ret Hat, Alibaba, DotAsia, Internet Society, iiPCC.org, PolyU, etc.

• [pockey] call for audiences
  • Found student union contact and hkgolden (contact more after registration open)
  • facebooked, blogged about it

Themes

• how free software improved your life?
• getting things done with free software

contents

• welcoming speech x 1
• 4 x talks
• closing speech plus lucky draw
• exhibitions x 4 (including DFF and reception)
• workshops x 4

Talks

Each talk: 30 mins + 10 mins Q&A (total 40 to 45 mins) Registration starts at 1:15pm

• 1:45pm to 2:00pm : welcoming speech: introduction of DFF by Graham Leach (confirmed)
• 2:10pm to 2:55pm : Google
• 3:05pm to 3:50pm : Libre Office (confirmed)
• 3:50pm to 4:20pm : Break 30 mins

• 4:20pm to 5:00pm : Nick Jones, Network Box R&D head (confirmed)

• 5:00pm to 5:40pm : Drupal by Julien Mary (confirmed)
• 5:50pm to 6:00pm : Closing speech and lucky draw (confirmed)

Exhibitors

• DFF plus registration (confirmed)
• PolyU LUG or design department
• Libre Office (confirmed)
• GNU Linux (demo fedora, debian, opensuse or ubuntu) or OLPC
• Blender movies (confirmed)

Workshops

• Fedora and Input method by Mathieu (confirmed)
• FOSS development or git version control by Cameron Lai (confirmed)
• GNU/Installfest (TBC)
• OLPC

Lucky Draw

• Try to keep audiences to stay until the end
• OLPC laptops

Volunteers

• promotion (from different universities, approach NGOs e.g. approach teachers in colleges / U)
• welcoming / registration (2 students)

• MC and Q&A moderator (found)

• photographer (found)

Marketing

• hkgolden forum and other software / technology oriented websites (registered an account, will post in their forums soon)

  • http://www.hkepc.com/

  • http://hk.pconline.com.cn/

• individual contacts by emails (started to contact some ppl)
• mailing lists of FOSS communities (done)
• social networks e.g. facebook groups (done)
• banner ads in different communities (started)
• recruit student volunteers to help to promote within their universities (in progress)

• email other computer or internet related organizations to ask their members to join us: e.g. Internet society, DotAsia and International intellectual property commercialization council

• place a few banners at the entrances of polyU to advertise the event before the day? as I saw there was some banners for maker-fair
• arrive earlier to prepare booths on the event day and give away leaflets to boost more audiences to join or bring their friends to join in the morning of the event day

Hardware and equipment

• 2 x computers with screens
• 4 x tables and 10 chairs
• 4 x power extension

• Internet access e.g. wifi in each room if possible especially the two smaller rooms upstairs so we can hack

targets

• students (colleges and universities)
• educators (colleges and universities)
• young workforce
• developers
• around 200 people

Budget

• HKD 2600 Backdrop/ banners/ posters / promotional materials
• HKD 2400 Tshirts
• HKD 6000 Tea break (optional for 200 ppl)
• HKD 7000 Dinner (for 35 ppl)

• 'Total: HKD 18000 '