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== Summary == * Date: September 21, 2013 * Time: 1:30pm to 6pm * Venue: Lim Por Yen Lecture Theatre, PolyU (N002, N114, N115) * Objectives: To build awareness of Free and Open Source Software especially to colleges and universities. * Target audiences: students and educators of colleges / universities. * Target number of audiences: ~200 == Organizers == * DFF * PolyU |
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* Email and ask Graham for venue (date September 21 afternoon from 2pm to 6pm for a venue of 200 ppl sitting indoor + some space for around 4 booths + some space smaller rooms nearby for workshops, otherwise workshops can be done in booths?) * Ask Howard and Koala for Ubuntu booth/track * Get back in touch with Amanda (mer/sailfish?) * Ask Mathieu's manager (security? business with FOSS? technical track?) * Design and produce promotional items (posters, banners, tshirts, stickers, etc) * call for speakers * call for volunteers * call for sponsors * call for audiences |
* Volunteer meetup on 18 Sep 8pm at dimsumlab * Everybody confirmed: Graham, Amanda, See-ming, pockey, fred, mathieu, Michael, Xilin Sun, Cameron Lai * [Pockey] Design and produce promotional items (posters, banners, tshirts, stickers, etc) * Done * [pockey and fred] call for speakers * contacted Google, OLPC, Libreoffice, Joomla!, PolyU, * [pockey] call for volunteers * Found student union contact and hkgolden * Master of ceremony: Michael Iannini (Founder of Beijing LUG) * [pockey] call for sponsors * working in progress * contacted Ret Hat, Alibaba, DotAsia, Internet Society, iiPCC.org, PolyU, etc. * [pockey] call for audiences * Found student union contact and hkgolden (contact more after registration open) * facebooked, blogged about it |
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== venue == * Graham @ PolyU |
== contents == * welcoming speech x 1 * 4 x talks * closing speech plus lucky draw * exhibitions x 4 (including DFF and reception) * workshops x 4 |
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== target == | == Talks == Each talk: 30 mins + 10 mins Q&A (total 40 to 45 mins) Registration starts at 1:15pm |
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* one afternoon (4 hours) | === Track 1 === * 1:45pm to 2:00pm : welcoming speech: introduction of DFF by Graham Leach (confirmed) * 2:10pm to 2:55pm : Google * 3:05pm to 3:50pm : Libre Office (confirmed) * 3:50pm to 4:20pm : Break 30 mins * 4:20pm to 5:00pm : Nick Jones, Network Box R&D head (confirmed) * 5:00pm to 5:40pm : tbc * 5:50pm to 6:00pm : Closing speech and lucky draw (confirmed) |
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== topics == * keynote: FOSS itself * education (pockey) * business? (Mathieu's boss) * personal / individuals * as job opportunities / career? |
=== Track 2 === * FOSS at work by Amanda Lam * Drupal by Julien Mary * stroke5 |
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== short talks with long Q&A == * opening to workshops/activities * 5 minutes breaks between each * 2 big (30 min) breaks during the afternoon * 5 to 6 speakers |
== Workshops == * FOSS or linux demo by Cameron Lai (loop) * git version control by Cameron Lai (loop) * GNU/Installfest (TBC) * OLPC |
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== a few exhibitors == * demonstrate projects e.g. PolyU LUG * Ubuntu? GNOME? Blender? |
== Exhibitors == * Greenboard / DFF plus registration by Pockey (confirmed) * Blender by Ho Oi Fung (confirmed) * Fedora and GNOME by Mathieu (confirmed) * Libre Office (confirmed) * Ubuntu by Howard (confirmed) * Stroke5 (GPL) * OLPC by TK from OLPC |
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== lucky draw == * try to keep audiences to stay until the end * can be computers, phones or pads |
== Lucky Draw == * Try to keep audiences to stay until the end * OLPC laptop (tbc) |
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== volunteers == * promotion (from different universities, approach NGOs e.g. Anthony, approach teachers in colleges / U) * welcoming / registration and tidy up (students) * MC (2 ppl, one English and one cantonese) |
== Volunteers == * promotion (from different universities, approach NGOs e.g. approach teachers in colleges / U) * SUN Xilin (Harry) from PolyU and other helpers also promote in Shenzhen and Guangzhou LUG * Cameron Lai (help to promote inside Chinese U) * welcoming / registration (2 students) * MC and Q&A moderator by Michael Iannini (found) * photographer by see-ming lee (found) == Marketing == * hkgolden forum and other software / technology oriented websites (registered an account, will post in their forums soon) * http://www.hkepc.com/ * http://hk.pconline.com.cn/ * individual contacts by emails (started to contact some ppl) * mailing lists of FOSS communities (done) * social networks e.g. facebook groups (done) * banner ads in different communities (started) * recruit student volunteers to help to promote within their universities (in progress) * email other computer or internet related organizations to ask their members to join us: e.g. Internet society, DotAsia and International intellectual property commercialization council * place a few banners at the entrances of polyU to advertise the event before the day? as I saw there was some banners for maker-fair * arrive earlier to prepare booths on the event day and give away leaflets to boost more audiences to join or bring their friends to join in the morning of the event day == Hardware and equipment == * 2 x computers with screens * 4 x tables and 10 chairs * 4 x power extension * Internet access e.g. wifi in each room if possible especially the two smaller rooms upstairs so we can hack :-) |
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* NPOs (all kinds of ngos in hk) | |
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* around 100 to 200 people | * young workforce * developers * around 200 people == Budget == * HKD 2600 Backdrop/ banners/ posters / promotional materials * HKD 2400 Tshirts * HKD 6000 Tea break (optional for 200 ppl) * HKD 7000 Dinner (for 35 ppl) * ''''Total: HKD 18000 '''' |
SFD 2013 HK planning
Contents
Summary
- Date: September 21, 2013
- Time: 1:30pm to 6pm
- Venue: Lim Por Yen Lecture Theatre, PolyU (N002, N114, N115)
- Objectives: To build awareness of Free and Open Source Software especially to colleges and universities.
- Target audiences: students and educators of colleges / universities.
- Target number of audiences: ~200
Organizers
- DFF
- PolyU
Actions
- Volunteer meetup on 18 Sep 8pm at dimsumlab
- Everybody confirmed: Graham, Amanda, See-ming, pockey, fred, mathieu, Michael, Xilin Sun, Cameron Lai
- [Pockey] Design and produce promotional items (posters, banners, tshirts, stickers, etc)
- Done
- [pockey and fred] call for speakers
- contacted Google, OLPC, Libreoffice, Joomla!, PolyU,
- [pockey] call for volunteers
- Found student union contact and hkgolden
- Master of ceremony: Michael Iannini (Founder of Beijing LUG)
- [pockey] call for sponsors
- working in progress
contacted Ret Hat, Alibaba, DotAsia, Internet Society, iiPCC.org, PolyU, etc.
- [pockey] call for audiences
- Found student union contact and hkgolden (contact more after registration open)
- facebooked, blogged about it
Themes
- how free software improved your life?
- getting things done with free software
contents
- welcoming speech x 1
- 4 x talks
- closing speech plus lucky draw
- exhibitions x 4 (including DFF and reception)
- workshops x 4
Talks
Each talk: 30 mins + 10 mins Q&A (total 40 to 45 mins) Registration starts at 1:15pm
Track 1
- 1:45pm to 2:00pm : welcoming speech: introduction of DFF by Graham Leach (confirmed)
- 2:10pm to 2:55pm : Google
- 3:05pm to 3:50pm : Libre Office (confirmed)
- 3:50pm to 4:20pm : Break 30 mins
4:20pm to 5:00pm : Nick Jones, Network Box R&D head (confirmed)
- 5:00pm to 5:40pm : tbc
- 5:50pm to 6:00pm : Closing speech and lucky draw (confirmed)
Track 2
- FOSS at work by Amanda Lam
- Drupal by Julien Mary
- stroke5
Workshops
- FOSS or linux demo by Cameron Lai (loop)
- git version control by Cameron Lai (loop)
- GNU/Installfest (TBC)
- OLPC
Exhibitors
- Greenboard / DFF plus registration by Pockey (confirmed)
- Blender by Ho Oi Fung (confirmed)
- Fedora and GNOME by Mathieu (confirmed)
- Libre Office (confirmed)
- Ubuntu by Howard (confirmed)
- Stroke5 (GPL)
- OLPC by TK from OLPC
Lucky Draw
- Try to keep audiences to stay until the end
- OLPC laptop (tbc)
Volunteers
- promotion (from different universities, approach NGOs e.g. approach teachers in colleges / U)
- SUN Xilin (Harry) from PolyU and other helpers also promote in Shenzhen and Guangzhou LUG
- Cameron Lai (help to promote inside Chinese U)
- welcoming / registration (2 students)
MC and Q&A moderator by Michael Iannini (found)
- photographer by see-ming lee (found)
Marketing
- hkgolden forum and other software / technology oriented websites (registered an account, will post in their forums soon)
- individual contacts by emails (started to contact some ppl)
- mailing lists of FOSS communities (done)
- social networks e.g. facebook groups (done)
- banner ads in different communities (started)
- recruit student volunteers to help to promote within their universities (in progress)
email other computer or internet related organizations to ask their members to join us: e.g. Internet society, DotAsia and International intellectual property commercialization council
- place a few banners at the entrances of polyU to advertise the event before the day? as I saw there was some banners for maker-fair
- arrive earlier to prepare booths on the event day and give away leaflets to boost more audiences to join or bring their friends to join in the morning of the event day
Hardware and equipment
- 2 x computers with screens
- 4 x tables and 10 chairs
- 4 x power extension
Internet access e.g. wifi in each room if possible especially the two smaller rooms upstairs so we can hack
targets
- students (colleges and universities)
- educators (colleges and universities)
- young workforce
- developers
- around 200 people
Budget
- HKD 2600 Backdrop/ banners/ posters / promotional materials
- HKD 2400 Tshirts
- HKD 6000 Tea break (optional for 200 ppl)
- HKD 7000 Dinner (for 35 ppl)
'Total: HKD 18000 '