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<<TableOfContents(2)>> == Summary == * Date: September 21, 2013 * Time: 1:30pm to 6pm * Venue: Lim Por Yen Lecture Theatre, PolyU (N002, N114, N115) * Objectives: To build awareness of Free and Open Source Software especially to colleges and universities. * Target audiences: students and educators of colleges / universities. * Target number of audiences: ~200 == Organizers == * DFF * PolyU |
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* Email and ask Graham for venue (date September 21 afternoon from 2pm to 6pm for a venue of 200 ppl sitting indoor + some space for around 4 booths + some space smaller rooms nearby for workshops, otherwise workshops can be done in booths?) * Ask Howard and Koala for Ubuntu booth/track * Get back in touch with Amanda (mer/sailfish?) * Ask Mathieu's manager (security? business with FOSS? technical track?) * Design and produce promotional items (posters, banners, tshirts, stickers, etc) * call for speakers * call for volunteers * call for sponsors * call for audiences |
* [Mathieu] Ask Koala for Ubuntu booth/track * He's not available (find someone else) * [Mathieu] Ask Howard or someone for Ubuntu booth/track * [Mathieu] Get back in touch with Amanda (or mer/sailfish?) * [Pockey] Design and produce promotional items (posters, banners, tshirts, stickers, etc) * Done * [fred] call for speakers * contacted Google, OLPC, Libreoffice, Joomla!, PolyU, * [pockey] call for volunteers * Found student union contact and hkgolden * Master of ceremony: Michael Iannini (Founder of Beijing LUG) * [pockey] call for sponsors * working in progress * contacted Ret Hat, Alibaba, DotAsia, Internet Society, iiPCC.org, PolyU, etc. * [pockey] call for audiences * Found student union contact and hkgolden * facebooked, blogged about it |
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== venue == * Graham @ PolyU |
== contents == |
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== target == | * welcoming speech x 1 * 5 x talks * exhibitions x 4 * workshops x 4 |
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* one afternoon (4 hours) | == Talks == Each talk: 30 mins + 10 mins Q&A (total 40 mins) Registration starts at 1:15pm |
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== topics == * keynote: FOSS itself * education (pockey) * business? (Mathieu's boss) * personal / individuals * as job opportunities / career? |
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== short talks with long Q&A == * opening to workshops/activities * 5 minutes breaks between each * 2 big (30 min) breaks during the afternoon * 5 to 6 speakers |
* 1:45pm to 2:00pm : welcoming speech: introduction of DFF * 2:10pm to 2:55pm : Google * 3:05pm to 3:50pm : Libre Office * 3:50pm to 4:20pm : Break 30 mins * 4:20pm to 5:00pm : Nick Jones, Network Box R&D head * 5:00pm to 5:40pm : OLPC or GNU/Linux distribution or Blender * 5:50pm to 6:00pm : Closing speech and lucky draw |
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== a few exhibitors == * demonstrate projects e.g. PolyU LUG * Ubuntu? GNOME? Blender? |
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== lucky draw == | == Exhibitors == * DFF plus registration * PolyU LUG * Libre Office * GNU Linux (demo fedora and ubuntu) * OLPC * Blender movies == Workshops == * Fedora / Input method by Mathieu * FOSS development or git version control by Cameron Lai * OLPC == Lucky Draw == |
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* can be computers, phones or pads | * OLPC laptops |
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== volunteers == * promotion (from different universities, approach NGOs e.g. Anthony, approach teachers in colleges / U) |
== Volunteers == * promotion (from different universities, approach NGOs e.g. approach teachers in colleges / U) |
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* MC (2 ppl, one English and one cantonese) | * MC (found) * photographers (students) * 1 or 2 Microphones to audiences == Marketing == * hkgolden forum and other software / technology oriented websites (registered an account, will post in their forums soon) * individual contacts by emails (started to contact some ppl) * mailing lists of FOSS communities (done) * social networks e.g. facebook groups (done) * banner ads in different communities (started) * recruit student volunteers to help to promote within their universities (in progress) * email other computer or internet related organizations to ask their members to join us: e.g. Internet society, DotAsia and International intellectual property commercialization council * place a few banners at the entrances of polyU to advertise the event before the day? as I saw there was some banners for maker-fair * arrive earlier to prepare booths on the event day and give away leaflets to boost more audiences to join or bring their friends to join in the morning of the event day == Hardware and equipment == * 2 x computers with screens * 4 x tables and 10 chairs * 4 x power extension * Internet access e.g. wifi in each room if possible especially the two smaller rooms upstairs so we can hack :-) |
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* NPOs (all kinds of ngos in hk) | |
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* around 100 to 200 people | * young workforce * developers * around 200 people == Budget == * HKD 2600 Backdrop/ banners/ posters / promotional materials * HKD 2400 Tshirts * HKD 6000 Tea break (optional for 200 ppl) * HKD 7000 Dinner (for 35 ppl) * ''''Total: HKD 18000 '''' |
SFD 2013 HK planning
Contents
Summary
- Date: September 21, 2013
- Time: 1:30pm to 6pm
- Venue: Lim Por Yen Lecture Theatre, PolyU (N002, N114, N115)
- Objectives: To build awareness of Free and Open Source Software especially to colleges and universities.
- Target audiences: students and educators of colleges / universities.
- Target number of audiences: ~200
Organizers
- DFF
- PolyU
Actions
- [Mathieu] Ask Koala for Ubuntu booth/track
- He's not available (find someone else)
- [Mathieu] Ask Howard or someone for Ubuntu booth/track
- [Mathieu] Get back in touch with Amanda (or mer/sailfish?)
- [Pockey] Design and produce promotional items (posters, banners, tshirts, stickers, etc)
- Done
- [fred] call for speakers
- contacted Google, OLPC, Libreoffice, Joomla!, PolyU,
- [pockey] call for volunteers
- Found student union contact and hkgolden
- Master of ceremony: Michael Iannini (Founder of Beijing LUG)
- [pockey] call for sponsors
- working in progress
contacted Ret Hat, Alibaba, DotAsia, Internet Society, iiPCC.org, PolyU, etc.
- [pockey] call for audiences
- Found student union contact and hkgolden
- facebooked, blogged about it
Themes
- how free software improved your life?
- getting things done with free software
contents
- welcoming speech x 1
- 5 x talks
- exhibitions x 4
- workshops x 4
Talks
Each talk: 30 mins + 10 mins Q&A (total 40 mins) Registration starts at 1:15pm
- 1:45pm to 2:00pm : welcoming speech: introduction of DFF
- 2:10pm to 2:55pm : Google
- 3:05pm to 3:50pm : Libre Office
- 3:50pm to 4:20pm : Break 30 mins
4:20pm to 5:00pm : Nick Jones, Network Box R&D head
- 5:00pm to 5:40pm : OLPC or GNU/Linux distribution or Blender
- 5:50pm to 6:00pm : Closing speech and lucky draw
Exhibitors
- DFF plus registration
- PolyU LUG
- Libre Office
- GNU Linux (demo fedora and ubuntu)
- OLPC
- Blender movies
Workshops
- Fedora / Input method by Mathieu
- FOSS development or git version control by Cameron Lai
- OLPC
Lucky Draw
- try to keep audiences to stay until the end
- OLPC laptops
Volunteers
- promotion (from different universities, approach NGOs e.g. approach teachers in colleges / U)
- welcoming / registration and tidy up (students)
- MC (found)
- photographers (students)
- 1 or 2 Microphones to audiences
Marketing
- hkgolden forum and other software / technology oriented websites (registered an account, will post in their forums soon)
- individual contacts by emails (started to contact some ppl)
- mailing lists of FOSS communities (done)
- social networks e.g. facebook groups (done)
- banner ads in different communities (started)
- recruit student volunteers to help to promote within their universities (in progress)
email other computer or internet related organizations to ask their members to join us: e.g. Internet society, DotAsia and International intellectual property commercialization council
- place a few banners at the entrances of polyU to advertise the event before the day? as I saw there was some banners for maker-fair
- arrive earlier to prepare booths on the event day and give away leaflets to boost more audiences to join or bring their friends to join in the morning of the event day
Hardware and equipment
- 2 x computers with screens
- 4 x tables and 10 chairs
- 4 x power extension
Internet access e.g. wifi in each room if possible especially the two smaller rooms upstairs so we can hack
targets
- students (colleges and universities)
- educators (colleges and universities)
- young workforce
- developers
- around 200 people
Budget
- HKD 2600 Backdrop/ banners/ posters / promotional materials
- HKD 2400 Tshirts
- HKD 6000 Tea break (optional for 200 ppl)
- HKD 7000 Dinner (for 35 ppl)
'Total: HKD 18000 '