Summary of decision meeting 10 August 2012
Agenda
- Science Hack Day follow up,
- Venue follow up,
- Keynote follow up
- Sponsor follow up
- User group report back
Outcomes
- We will be holding SFD in conjunction with Science Hack Day- for objectives for SHD - see (somone to provide url)
- Location - removed Vodaworld from list of available venues. We discussed the impact on Pretoria people of moving venue from Midrand but it was felt the costs of the venue in Midrand, the need to work with SHD and the problem with time outweighed this concern. SHD requires 2 days of venue hire. It was felt that if this kind of money was available it could be better spent on something else.
- Key note speaker list was firmed up
- report back from user groups - not much reported back, waiting for people to complete consultation process with members
Main objectives achieved:
- SHD organised introduced
- people know what SHD is and we agreed objectives of SHD and SFD are complementary. It should help both events to be more effective if they are held together. This also simplifies logistics and limited volunteer time and helps build links from FOSS community to SHD organisation.
- Progress on venue hire (see next meeting detail for more info)
- Progress on key note line up (see next meeting detail for more info)
- SuSE now part of the process after some admin hassle with last meeting
- Its hard to get sponsors interested who are willing to fund a budget because 1) We don't have a budget, 2) We have left it a bit late. It was debated whether it would be best to spend money on a venue or marketing. We will discuss further if money becomes available.,
Points for improvement
We struggled with google hangouts. Switched to skype, some time wasted with tech issues. The first online meeting was used as a learning experience on how best to do this in future. All participants urged to upgrade skype clients to latest possible version. The one benefit is we will get better at holding on-line meetings
- Agenda was not made explicit - this has been rectified with this wiki entry. Apologies for the oversight.
Next Meeting Agenda
Whats were talking about in the next meeting.
- Venue finalisation (internet access, catering, desks/chairs,tables)
- Keynote speaker follow up
- Sponsor follow up
- Marketing - web site
- User group report back - planned activities
Venue
Location to be either Novel office in Rivonia or WITs (For now the cost of anything else is prohibitive) Were going to going and do a combined event with Science Hack day which will be running on Saturday and Sunday
- Final decision on a location
- Two location either Novel offices or Wits
- Carolina to confirm about WITS and what's available
- Johann Els (Suse) to confirm the Novel offices.
- We need to finalise the location at this meeting
- Two location either Novel offices or Wits
Venue requirements:
- 1-2 X lecture room, projector, mic
room with desk & chairs to write LPI exams, should be away from the noise of the foyer area
- foyer area with tables
- food/coffee place - would be good if we could get sponsor for tea/coffee and food(if possible) *Johan Else from SuSE* may be able to help here.(Thanks)
Key Note
- Key Note
- We have several suggestions for key notes people will need to contact there suggestion and get feed back if its possible
- Tim to talk to SKA - Tim
- Carl to continue talk with Red Hat - Carl
- Maraka - ?
- High performance computing - ?
- Open Data - Schalk
- We have several suggestions for key notes people will need to contact there suggestion and get feed back if its possible
Marketing
- Infrastructure set up
- Since after this meeting we can start telling people when and where we need to send out emails so people can start adding it to their calendars. We'll need several things around this to occur
- Even bright to be setup - Noto/Schalk
- Website - Noto
- We need some people to commit to talks and what they will do there 10 minute talk on
- Start thinking about what you would like to talk about. It will help if we can add some of these to the emailthat we'll be sending out
- Email that we can send to people notifying of the event
- This should also contain some of the talks we'rethinking of giving also about science hack day
User Group Follow Up
Hopefully user groups have consulted their members and got an idea of what they want to do and achieve for the day.
- Start the initial talks with groups about what they would like to door talk about on the day
- Mark - Linux certification/LPI exam lab - reduced exam fees for the day
- House 4 Hack - Arduino training ? 3D Printers so people can getthings printed with pricing?
Other
- SME stream from SAOSS- Bheki. Mark following up with ict@innovation
- FOSS companies coming to the day:
- SuSE South Africa
- Linux Professional Institute
- Jumping Bean,
- Enerweb
Provisional schedule for the day
- 9:30 - Start
- 9:45-10:15 Main key note
- 10:15-10:30 Questions
- 10:30-10:50 Keynote 2 (if there is one)
- 10:50-11:05 Questions
- 11:05-11:25 Keynote 3 (if there is one)
- 11:25-11:45 Questions
- 11:45-12:30 Lightning talks at most 10 minutes (gives 4 talks may need to limit to 8 minutes with 2 minute setup and change over)
- 12:30-13:15 Lunch
- 13:15-15:00 Lightning talks at most 10 minutes (gives 10 talks)
- 15:00-Late Science hack day (may start earlier ? )