= Requirements for Software Freedom Tour =

 1. Conference facility suitable for around 500 people
    * Venue should be with conference facilities 
    * Not too remote from an international airport
    * Rooms include: 
      * 1 big conference room (300 people) 
      * 1 secondary parallel track (80 people) 
      * 2 smaller rooms (30 - 50 people 
      * enough space for exhibitions / booths outside of the above rooms
      * the above rooms should not be far from each other
    * The main conference room should include: 
      * Power boards on the stage
      * Projector screen
      * At least two microphone for the presenters on the stage
      * Two portable microphones on the floor
      * Notice board
    * The Software Freedom Tour is recommended to contain the following sessions: 
      * Tutorial sessions / workshops
      * Lightning talks
      * Presentations
      * Exhibitions
      * The DFI Board and Advisory Board Meeting
      * Open discussions
      * Birds of a feather (BoF) sessions
      * Social activities (the opening reception, social event and closing event) 
      * Other small meetings
 2. Internet access - the local host must assist to establish the wireless network in the conference rooms, meeting rooms and public areas. 
 3. Catering - including lunch and morning and afternoon coffee breaks
 4. Accommodation - the local host assists in booking hotel at discounted price and provide a list of alternative, affordable accommodation options that are nearby to the event
 5. Opening reception and social event - consists of a dinner with light entertainment
 6. Local 1 day tour - for speakers and / or volunteers 
 7. Local event coordinator - the local host should provide a member with some event organization experience to assist DFI with local logistics
 8. Sponsorship assistance - The local host should help seek local sponsors or consider sponsoring the event and all the remaining profit will be donated to DFI
 9. Promotions - the local host is encouraged to use local media contacts to promote the event
 10. Website - the local host will assist DFI to build website contents for the event
 11. Visa application assistance - including invitation letters and other administrative support
 12. Costing and budget control - the local host will help to prepare a detailed estimated budget and check the business and tax laws carefully for your country before agreeing to host the event
 13. Local community, government, industry support
 14. Venue details. Information about infrastructure and facilities to organize the tour should be provided
 15. The cost of travel from major Asian and European cities