= April 17, 2011 Meeting = == Agenda == * Date of open registration (5 mins) * Contributors recruitment, ideas and communication channels (20 mins) * Web team * Documentation team (create new contents for website / wiki) * Localization team * Graphic design team (design web banners / count down,etc.) * Press release team (prepare and promote press release) * Sponsorship / partnership team (to help to get local sponsors / partners) * Admin team e.g. writing meeting notes of the regular meeting * Others * Goodies selection (based on survey results) for 2011 (5 mins) * Regular date / time of our upcoming bi-weekly meetings (5 mins * The following items moved to next meeting: * Promotion / marketing ideas (including SFD marketing initiatives) * Competition prizes (based on survey results) for 2011 (5 mins) == Attending == * Fred * Pockey * annuyen * buldo * cdrigby * kjcole * leandronunes_br * verow * murphnj * mike_uk * lumjjb * rjian == Timing == * UTC 1400 - UTC 1600 (2 hours as members were available) == Action items == * Our next meeting: 1st May Sunday UTC 1400 and will take note for next meeting (thanks cdrigby) * LeandroNunes_br to create a wiki page and then everybody to work on a list of press network and help to spread the word for SFD (write down the press titles and who's responsible for that contact. fred suggested that it shouldn't be publicly available then, if they are people names and emails * Fred to work on script of registration of sfd teams * Fred to create a mailing list for localization & graphic design teams and then call for helpers * pockey to quote for iron-labels for tshirts * mike_uk to proof read English texts of start-guide * For logo 2011, Verow, lumjjb to replace that font and offer a replacement current of next week * Fred to add a translate help link (with reference to http://translate.google.com/translate_tools) for registration page * Fred to continue talking to Novell and Red Hat (and other distro) about shipping OpenSuse CDs and other cds * Art team to work on 2011 goodies design and banners / count down once the logo is finalized * We target to open registration in May (once announcement, logistics, goodies items, registration scripts are ready) * cdrigby and verrow to subscribe to the webber list * please subscribe to http://mail.sf-day.org/lists/listinfo/webbers if you are interested in contributing to web related stuff * Localization team to work on localizing the contents of 1) generic website 2) startguide 3) others * The Webbers to explore meetbot to take notes in the future * Everybody to improve and complete the start-guide (http://wiki.softwarefreedomday.org/StartGuide) * Everybody to help to explore local sponsors for SFI if there is any * Everybody: If anybody wants to have admin right to edit marketing committee wiki pages, please send us your wiki user name to be added to the MarketingGroup * Everybody to think about competition prizes and suggest in next meeting * Everybody to update their action items by email before next meeting to save time == Meeting notes == * We discussed about registration open date. Everybody is okay to open registration in May (once announcement, logistics, goodies items, registration scripts are ready) * Web team (webbers) * cdrigby and verrow offered to help on web stuff (c.david.rigby(at)gmail.com), will subscribe to the webber mailing list as next step * Localization team: * Fred mentioned that for localization there are 3 areas: standard website, wiki guides and then extra materials for marketing and slides * the priority should be: standard website first, then wiki guide, then extra materials for marketing and slides * for start guide, mike_uk offered to proof read English texts, once it's proof read, we can announce it to the localization team to localize it * Annguyen takes care of Vietnamese by end of May * For registration, everybody agreed to keep English as main language, and it is suggested to add a reference translate link e.g. http://translate.google.com/translate_tools * verow will help with french (vero.rustines(at)gmail.com) * buldo will help with italian (andrea.libralato(at)gmail.com) * leandronunes_br can help with Portuguese and Spanish (LNUNIX(at)gmail.com) * Art team: * verow can help with doc and graphic * lumjjb(at)gmail.com will help with graphic * leandronunes_br can help with graphic design * Fred will create graphic design mailing list and invite members to join as next step * we showed logo of 2011 http://wiki.softwarefreedomday.org/Artwork/ProposedLogo * In general members like the logo it's simple. While f is not very clear though * Action Item would be to replace that font and offer a replacement current of next week (action by Verow, lumjjb) * we can consider to have two versions, one long one short (sfd), one square and one rectangle * once the logo is ready, we will start to work on goodies design and banners design * Admin team: * For admin, we'll need someone to coordinate meetings and take notes, upload log. It is suggested to have one person volunteer for each meeting, we will recruit upcoming meeting helper end of each meeting * Documentation team: * we will keep using marketing mailing, tasks related to contents for website, wiki, slides, etc * cdrigb offered to help * Sponsorship team: * if anybody have local sponsors who would love to sponsor SFD on a global level, please let us know * Amount is 1k or 2k USD up depends on the organization (we accept smaller amount from free software communities) * another things which has interested sponsors in the past was to provide speakers, besides it's hard to predict how big will be the local event closer to the offered speaker. we can work on it * Press release team: * PR should cover import announcements in the life of an SFD event * including: write up, localize, spread the word * we need to build a better press network as next step * Goodies * Fred suggested that competition prizes should be announce is registration PR, as that could motivate people as well * Fred have started discussing with Novell as well to get openSUSE DVDs * Tshirts are the most wanted items, next is stickers * Pockey also suggested to send out banner, a few members are interested in it * Mike suggested to ship cds to those countries that have slow internet access, next step is to think of the logistic * We should promote our pages of artworks so local teams can produce more goodies by themselves * Mike suggested: iron on transfers of the T-shirt designs, teams could get T-shirts and iron on the design, pockey will check with suppliers * Kjcole suggested: a template for small business cards (with a space for local info) or the like, to be inserted into CD slip covers, or just handed out. * so goodies priority is based on team feedbacks and necessity: 1. tshirts 2. CDs then.. depends on how much fund we raise * it seems that members joined the meeting think pins are a nice item to have. fred suggested: if we can, pins or button badges with "Please ask me about Software Freedom" would be nice * Competition prizes * we moved competition prizes discussion to next meeting, everybody think of the prizes and suggest in the upcoming meeting * Marketing ideas: * we moved this item to next meeting due to lack of time * Others: * We talked about the URL - softwarefreedomday.org, mike asked if we should use sf-day.org, fred mentioned that we were just trying to avoid confusion, try not to end up with many web services all over the place, the only reason mailing lists are still on sf-day is because no one managed to move them to softwarefreedomday.org. so we will keep using softwarefreedomday.org * We discussed about our meeting time: * we will keep the same timing (Sunday: UTC 1400) every other week. (next meeting will be on May 1st) please everybody update their own action items by emails before each meetings * Notes taking process: * Step 1: meeting notes written here : http://wiki.softwarefreedomday.org/MarketingCommittee/mm/e.g.2011-04-17 (that will automatically link logged in http://wiki.softwarefreedomday.org/MarketingCommittee/mm * Step 2: put the web log in the page (name of the file should be with reference to : 20110417.weechatlog (in weechatlog format) * Step 3: email the marketing-list of the meeting notes * webbers to explore meetbot to take note in the future == Log == {{attachment:20110417.weechatlog}}