SFD 2014 Kitchener-Waterloo: Organizing
Please contact sfd at kwlug.org to sign up for one or more of these jobs. You can do the jobs without signing up if you insist.
Jobs to be done soon (in the next week)
- Once the Facebook event is up, send invitations to your friends and others who might be interested in attending.
- Help prepare laptops for the workshops.
- Get a wireless router ready for the workshops.
- I'll bring a wireless router pre-configured with software suitable for a scary demo for the Privacy and Security Tools workshop. Other workshops are welcome to use it too. --Bob.
- Get 64 bit installers working for Xubuntu
Compile a list of "best of breed" FLOSS for Windows and Mac. We can make this software available for the Installfest. There is a list to start with here: http://www.theopendisc.com/ (which has not been updated for a few years, and is obsolete).
- Prepare a list of resources that we can make into a leaflet. This can include references to other Free Culture and Free Software resources (online and especially locally)
- Print out the "What is Free Software" and "What is Free Culture" PDFs from last year and glue them to bristol board. (I have these PDFs and can make them available.)
- Design and print instructions for the installfest: what people have to do in order to build a machine and get GNU/Linux on it. (We will probably have a few different options here.)
- Help get networking and computer equipment (maybe laptops) ready for the workshops
Jobs to be done shortly before the event
- Prepare signage to direct people to the correct locations for different activities
Jobs to be done during the event
- Set up before the event. (Keefer, Kyle) This involves preparing rooms, setting up A/V equipment, hanging up signs and banners, laying out snacks, setting up giveaways.
- Greeters. (Berleine) We need some people to greet people in the different areas, help people find the activities they want to attend, take tallies, and keep an eye that people are not wandering into inappropriate places. We probably need at least a couple of greeters.
- Timekeeper and A/V person for the presentations. Somebody needs to keep the presentations on schedule (shaking the "Danger tamborine" if necessary) and make sure that the recording equipment is working (we hope to record many of these presentations to post later).
- Installfest volunteers. (Keefer, Martin, Pascal, Peter, Kyle) We may need lots of these to help people put together computers and install distributions. We will probably have some quicker automated installation methods, but some people will also want to install weird things, or install normal things the long way.
- Teardown at the end of the event. (Peter, Kyle)
- Proofread the brochure. This is especially helpful if you are presenting something.
- Finalize the brochure and print it.
- Fold the brochure. (Hazel, Paul) I am wondering whether we can get together a group of volunteers to help with folding on Monday at 6pm or so. Who would be able to help with this?
- Help publicize the event by posting to different online and offline events listings. See "Publicity" section for list.
- Distribute posters and brochures. (Martin, Paul, Robert, Hazel) You can pick up some colour printouts of the poster from Charles at Computer Recycling (66 Queen Street) now. Brochures will hopefully be available Monday night.
- We have 100 posters printed, so although we do not want to be frivolous we can distribute posters widely.
- Get the word out to organizations like schools, libraries, Communitech, etc.
- Help prepare machines for our Installfest. (Hazel) They need to be sorted and collected and cleaned out. This requires coming down to Computer Recycling. If people want we can organize a work party for this.
Collect materials for the Free Culture Disc. (Paul, Laurel) This can consist of music tracks, podcasts, or other audio provided that you genuinely like it and find it high quality. Laurel has a big list of free culture resources here: http://laurelrusswurm.wordpress.com/free-culture/ and find the music tracks of last year's disc here: http://wiki.softwarefreedomday.org/MusicSamplerSFD2013 . **UPDATE:** Here is a link to this year's disc: ../FreeCultureSamplerSFD2014
- Design a label for the Free Culture disc and arrange to print labels (we have some labels and can purchase some more).
- Burn a bunch of Free Culture Discs (and maybe some software discs) and get labels on them, once the Free Culture Disc exists.
Facebook event: https://www.facebook.com/events/841426132534331/
- Mailing lists where the posting would be relevant
- The Community Cord
- The Kitchener Post -- Submitted
- WPIRG mailing list -- submitted
- Conestoga College (they found out about us last year)
- TWC front page -- Done
The Record "Nightlife" section -- Done? http://www.therecord.com/waterlooregion-events/date/20-09-2014
Snapd magazine -- Done: http://www.snapkw.com/?option=com_sngevents&id=712250
- Good Work News at TWC (not going to bother)
Facebook page -- Done! SFDKW
Twitter feed -- Done! @SFDKW
Fediverse -- Done! @SFDKW@sn.jonkman.ca
Communitech Calendar -- done: http://www.communitech.ca/community-event/software-freedom-day/#.U_4esKQpA1I
Downtown Kitchener calendar -- Done: http://www.kitchener.ca/en/calendar/Details.aspx?Id=66f66f7d-9830-4cdb-8ae1-a2152de170f1
Rogers TV -- Done: http://www.rogerstv.com/page.aspx?lid=191&rid=22&bid=107702
- Student Life Centre at UW (4 posters)
- Your Neighbourhood Credit Union, Waterloo branch (1 poster)
- WPL, main branch (2 posters)
- KPL, all branches (5 posters)
aroundkw.com -- Done: http://aroundkw.com/events/display-item.php?eventid=839
TWC events calendar -- Done: http://www.theworkingcentre.org/node/6825
- Queen's Square Library in Cambridge (posters, brochures)
- Clemens Mill branch library in Cambridge (posters)
- Greenway Community Outreach in Cambridge (posters)
- Salvation Army in Cambridge (posters, brochures)
- Cambridge Self-Help foodbank (posters, brochures)
Tech Vibes -- Done: http://www.techvibes.com/event/software-freedom-day
Ubuntu-Canada, TorontoCrypto and LibrePlanet-Ontario mailing lists spammed notified -- Done!
Some organizations to consider approaching:
- Open Data Waterloo
- KPL (is Makerbot FLOSSy enough?) -- Done by Sergiane. They are doing Word on the Street this year.
- WPL - Done by Sergiane. Probably not this year.
- Cities: Kitchener, Waterloo, Cambridge, Guelph
- Computer Science Club -- Attempted by Nick.
- School boards
- Chamber of Commerce
- Local tech companies (Google? Others?)
- Small business advisory board
- Bits and Bytes club -- Done
Lessons for the future
There are a lot of events which conflict with the third Saturday in September:
- Open Doors Waterloo
- Royal Medieval Faire
- Android Hackathon at UW (one-off event?)
- Word on the Street
- KOI music festival
Future KW events should be held a week earlier or a week later.
We should find a more accessible space to hold our events.
Topics for the future:
- Contributing to FLOSS projects
- FLOSS-friendly art show
- Running Linux off a thumb drive
Want to help?
We also do some of our planning on mailing lists.
- Kitchener-Waterloo SFD-Planning list: Contact sfd at kwlug.org to get subscribed
Global SFD-Discuss mailing list