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* See-ming confirmed he will help us in photography on the day | * Fred to prepare some notes for Michael to introduce the event and speakers * See-ming confirmed by email he will help us in photography on the day |
Meeting Minutes September 16, 2013
Participants
Excused
- Michael
- See-ming
Action Items
- everybody to bring our laptops and one power extension (電源拖板)
- Graham to prepare a computer with Linux for theatre 2 and 2 LCD screens of any size for exhibitions
- Graham to arrange Internet for exhibitors and workshops
- Graham to help print 300 double page schedule with flyers
- Pockey and Mathieu to bring one scissor each
- Pockey to bring ropes, marker and pens
- Pockey to prepare a A4 table for audiences to write down their contacts for future contacts in reception booth
- Pockey to arrange 30 bottles of water
- Pockey to check courier tracking number of promotional materials
- Pockey to send an updated schedule to Amanda, Oi-to, xi-lin, Cameron for promotion purpose
- Amanda to help to promote SFD event @ Discuz, HKEPC, HKLUG, HKOSS, Boardcast, etc.
- Mathieu to check wifi system at PolyU if he has time this week before the event
- Oi-to to promote the event inside HKUST
- Xi-lin to help to promote the event inside PolyU
Xi-lin, Amanda, Huzheng, GuoFeng to prepare installfest (with or without VM)
- Cameron to prepare a workshop / small talk about what's free software / demo some free software
- Everybody to check if we have any student or professor contact in City U or Baptist U, HKU, Chinese U, Open U to do internal promotion of our event, if yes, please contact Pockey
- Fred to prepare some notes for Michael to introduce the event and speakers
- See-ming confirmed by email he will help us in photography on the day
- Everybody to arrive at 11am on 21 September 2013 in Block N, PolyU
What do we do at 11am
- setup venue
- decorate the three rooms (place banners, posters, balloons)
- test all the equipments (projectors, computers, microphones and so on)
- set up 7 booths outside of theatre 2 with desks and chairs
- arrange electricity
- arrange internet
- do photocopy of A3 schedule and place schedule on each room door
- place direction signs
- A3 posters with signs to show the venues from each entrance
- deliver 300 flyers for last minutes promotion